Losing your passport can be a stressful experience, especially if you’re preparing for an international trip. If you’re a Filipino citizen who has lost a passport, the process of getting a new one involves a few extra steps compared to a standard renewal. Here’s a detailed guide to help you through it.
Step-by-Step Guide to Replacing a Lost Passport
1. Secure an Online Appointment
All passport applications, including replacements for lost or mutilated passports, require an appointment. Book yours through the DFA Global Online Appointment System at passport.gov.ph.
2. Prepare the Required Documents
You’ll need to bring the following documents on the day of your appointment:
- Duly accomplished passport application form
- Personal appearance is required
- Affidavit of Loss (original and notarized, written in English)
- Police Report (if your lost passport was still valid, also in English)
- PSA-issued Birth Certificate (original and one photocopy)
- If married, also bring your PSA-issued Marriage Certificate
- If born or married abroad, provide the PSA-authenticated Report of Birth or Marriage
- Photocopy of lost passport’s data page, if available
- Valid ID such as a driver’s license, voter’s ID, or any government-issued ID
- Proof of Philippine Citizenship (e.g., residence permit, visa, or dual citizenship documents)
- Payment of fees
- Penalty fee for lost passport: Php 350.00
- Passport fee: depends on processing type (regular or expedited)
3. Attend Your Appointment
Appear in person at your selected DFA office or consulate. Bring all required documents. Make sure to follow data capture guidelines (no earrings, false eyelashes, visible teeth when smiling, etc.).
4. Payment
Pay your passport fees. Rates vary depending on location and the type of passport being replaced:
- In the Philippines:
- Regular processing: 10–12 working days
- Expedited processing: 5–7 working days
- Overseas (example: Norway or the US):
- Fees range from NOK 1,080 to NOK 1,800 or USD 60 to USD 150, depending on the type and condition of the lost passport
5. Optional: Courier Delivery
If you prefer to have your new passport mailed to you:
- Submit a self-addressed, self-stamped envelope (from Posten Norway, USPS, or a courier service)
- Mail your old passport and official receipt to the Embassy for cancellation before they mail you the new one
After Receiving Your New Passport
- Check all details immediately
- Sign on page 3 of the passport
- Make copies of the data page for safekeeping
- Store your passport in a secure location
- Avoid stapling or damaging the passport booklet
- Monitor passport validity and renew at least nine months before expiry
Reminders
- Only immediate family members may claim the passport on behalf of the applicant, with proper authorization
- Passport of a minor applicant can only be released to parents or a representative with Special Power of Attorney
- Unclaimed passports for six months will be canceled
- The Embassy/Consulate is not liable for loss or damage during mail delivery
Need More Help?
- For inquiries, email the DFA or your local Philippine Embassy
- Check the DFA’s official website for updates and downloadable forms
By following this guide, you’ll be able to navigate the process of replacing a lost Philippine passport smoothly and efficiently.
