If you are handling jersey procurement for your team or school, you already know the drill — collecting sizing from 15 to 20 players, getting name spellings right, confirming color preferences, and keeping everything organized so nothing gets mixed up at the printing shop. A proper order form saves everyone time and prevents expensive mistakes. Here is the system we use with our regular team buyers.
What a Good Order Form Should Include
- Player information — Full name, jersey number, and position. Make sure numbers are unique for each player.
- Size selection — Dropdown or checkbox for S, M, L, XL, 2XL. Include a notes column for special sizing requests.
- Name on back — Spell every name twice. You would be surprised how often “Garcia” becomes “Garsia” in the final proof.
- Short preference — Same design as jersey or plain matching color. Specify length preference if offering short and long options.
- Quantity breakdown — Separate rows for player jerseys, coach/coaching staff, and extra stock.
- Deadline and delivery address — When do you need the jerseys and where should we send them?
Sample Format We Recommend
We ask our team buyers to submit a simple spreadsheet with these columns: No. | Player Name | Jersey Name | Number | Size | Shorts (Y/N). That is it. Five columns cover 90 percent of what we need. You can download and adapt it for your own procurement process.
Once we receive your order form, we send back a design proof within 24 to 48 hours. This includes a mockup of the jersey with all names and numbers placed correctly. Our team sportswear page has examples of what the proofs look like.
Common Mistakes in Order Forms
- Duplicate numbers — always check that no two players choose the same number
- Missing sizes — make sure every name has a size selected
- Nicknames on back instead of official names — decide as a team what goes on the back
- No contact person listed — we always ask for a primary contact to avoid miscommunication
If you are working with Polydex fabric, the material works well with standard sizing charts so you can stick to regular runs without custom adjustments.
Digital vs. Physical Forms
Google Forms works great for digital submissions. We have buyers who use it and share the spreadsheet with us directly. For walk-in customers, we keep printed order forms at both our branches. Either way, the information we need stays the same. For more on standard ordering procedures, the DTI business tips page has useful guidance on purchase orders and procurement.
If you want to see how we handle sizing and measurements before filling out the form, check our basketball jersey sizing guide.
CONTACT US
For more information or to visit us, here are our branch addresses:
- Branch 1: Naungayan Building, Aala Road, Barangay Mankilam, Tagum City, Davao Del Norte
- Branch 2: Sobrecary Street (In front of Velox Gas Station), Tagum City, Davao Del Norte
- Email: gracezelguerra22@gmail.com
- Phone: 09460480491
- Business Hours: Monday – Friday: 8:00 AM to 5:00 PM (PH Time)
- Facebook Page: Visit our Facebook Page